SAHR Constitution

Organisation Structure

1. Name

The organistaion shall be called the South Asians for Human Rights (SAHR). It shall be open to membership of persons of Aghanistan, Bangladesh, Bhutan, India, Maldives, Nepal, Pakistan and Sri Lanka.

2. Registration

The first head office shall be located in one of the countries above mentioned as decided by the bureau to be practicable but may be shifted to any other SAHR country.

3. Objects

The objects of SAHR shall be consonant with the declaration of 22nd July 2000 made at Neemrana Fort, India.

4. Membership

The membership of the organistaion shall comprise of either national or regional organistaions registered in the countries above-mentioned or their individual residents who prescribe to objects of SAHR. Members shall be :

a) founder members;

b) individuals of 18 years and above

c) besides the founder members, all individuals and organistaions applying for membership may be admitted as members by the Membership Committee (MC) of SAHR.

4.1 Every individual and organistaion shall have one vote each and will form the General Body (GB) of SAHR.

4.2 Every individual and organistaion shall pay an annual subscription fee to SAHR. The membership fee may be decided from time to time by the Bureau and shall be paid in timely manner in accordance with the rules prescribed. Life membership rules may also be prescribed by the Bureau.

5. General Body

5.1 The period between two GB meetings shall not be more than 40 months and can only be extended beyond three years for good reasons.

5.2 At its meeting the GB amongst other things transact the following business:

a) receive the report and audit of the previous year;

b) elect members of the bureau in the manner prescribed in the constitution

c) appoint as required the auditors, who shall be chartered accountants, for the year;

d) transact any other business as the Bureau may recommend.

5.3 The founding meeting was held on 22nd July 2000 at Neemrana, India and the first GB will be held within 12 months of the registration of SAHR. An interim Bureau was nominated at the first meeting to run the affairs of SAHR until it meets again to elect the Bureau and carry out the business of SAHR.

5.4 All decisions of the GB shall be taken by a simple majority of the members present and voting on all matters except for amendments, additions, or repeal of the Constitution.

5.5 Decisions for amendments, additions, or repeal of the constitution shall be carried out by the vote of at least two-thirds of the members of the organization present and voting.

A notice for such amendment/amendments shall be given at least 3 months prior to tabling of the above amendment/amendments and vote through postal/electronic ballot shall be accepted. Provided that the period of 3 months prior notice for circulating the proposed amendments may be waived by the GB by 2/3 votes of those present and voting in exceptional circumstances.

5.6 Any person holding public office or in the service of any government is not eligible to be a member of the Bureau.

6. The Bureau

6.1 The GB shall elect the Bureau which shall formulate the policy of SAHR in accordance to the guidelines set out by the GB.

6.2 The business and affairs of SAHR shall be managed and administered through the bureau. The Bureau may appoint a Secretary General of SAHR who shall be the Chief Executive responsible for the day to day running of the organistaion.

6.3. The Bureau shall meet at least once a year. A bureau member who absents himself/herself from 3 consecutive meetings shall be deemed to be retired.

6.4 The Bureau shall elect its Chair and Co-Chair who shall jointly chair all meetings of the bureau.

6.5 The term of each bureau member shall expire after 80 months or at the second GB meeting of his/her election, whichever is earlier. The Bureau will remain a rotating body with 10 of its members retiring at the GB meeting held in 2007. The first lot of bureau members shall either retire voluntarily or through a draw of lots.

6.6 Members of the Bureau shall not be eligible for re-election for any consecutive term in office.

6.7 The Bureau may set up working groups and appoint individual experts to carry out work for SAHR and report to the Bureau or the GB as the mandate requires.

6.7A The Bureau may nominate up to 5 senior and experienced Members as Members Emeritus to advise the Board and render assistance in furtherance of the aims and objectives of SAHR

6.8 The membership of the bureau shall be a maximum of 21 persons representing women and men, various ethnic communities, minorities and many regions of South Asia.

6.9 Members elected to the Bureau may co-opt any member of SAHR to join them to ensure representation from all countries of SAHR.

6.10 Nothing in this section shall apply to the interim bureau nominated at the founding meeting.

7. Extraordinary meetings

The Bureau may call an extraordinary meeting of the GB through a resolution by giving 30 days notice to the members. Members may call an extraordinary meeting by giving three months notice and such meeting called by members shall require a requisition of not less than one-fourth of the total membership of SAHR.

8. Quorum

The quorum of the GB shall be one-fourth of its total membership. If quorum is not complete, the chair may adjourn the meeting and when it convenes again quorum shall be deemed to be complete.

9. The membership committee

The Bureau shall form a membership committee from amongst its members which shall lay down guidelines for admitting or suspending members. The guidelines shall come into operation after endorsement by the Bureau.

10. Elections

10.1 Every individual and organization member who is not in default of payment of fees shall have one vote.

10.2 Elections shall be conducted by an election committee (EC) to be nominated by the outgoing members of the Bureau. Members of the EC shall not be candidates to the election they supervise.

10.3 The EC shall be no less than 3 members and no more than 7. It shall frame its own rules of business.

10.4 Elections of the Bureau shall be held as follows:

a)One candidate from each of the eight countries mentioned in clause 1 above who secures the highest number of votes in comparison to other candidates from the same country shall firstly be declared elected after which the remaining candidates receiving the highest votes shall be declared elected.

b) The introduction of postal ballots for votes to the election of the Bureau or any other office shall be accepted or implemented after the GB of 2007

11. Resolution through circulation

A decision or resolution approved by a simple majority of the Bureau or the GB through circulation amongst members shall be deemed as effective and valid as a decision or resolution passed in a meeting of the Bureau or GB.

12. Vacancies

The continuing members of the Bureau may fill any vacancies occurring provided that if the members whose vacancy is the only member of the Bureau from his/her country then the vacancy shall be filled from a member of the same country unless there is no such member available.

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